During the fourth quarter of 2020, the following tasks were completed:
Overview operation
- new Redmine version
- dSpace Kubernetes operator
Fast Lane
- PDB: consistency in presentation of project manager reports in Insight
- PDB: Adjustments DWH interfaces to new parts of PDB
- Applications Mentoring and AK-Math: additional information about main field of study
- BRZ: Exam active studies
- GUT: event export
- GUT/TU.it: electronic doorplates
- TU.it: Support IDM new
- Address book: personal business card with same function and org unit valence
- sort by E-number
- E-payment: implement PSD2 directive (Payment Services Directive)
TISS Tasks - progress in Q4/2020
Dispatches NEW - completed
Error cleanup, new filtering options. Acceleration of search queries.
Rails 5 upgrade - completed
Conversion of routing from catch-all routes to explicit routes.
Room data - replacement Access database (former 14.13/19) - completed.
Rollout of version 1.0 and productive use. Integration of all TU.it services. Basis for Covid access.
Web services data network
Trigger points for data transfer
Admission procedures and aptitude tests
Optional modules and info modules and in the application process and open points, separate tiles for individual studies possible, early entry of contact data by applicants, upload of a copy of ID card
Online admission
Definition of project scope, requirement definition for admission applications
Learning spaces
Dynamic definition of learning rooms (which rooms are learning rooms, in coordination with the room DB). Currently still solved with the TISS learning DB. Later replacement with room DB already agreed.
Introduction of official signature
Extension and completion of the signature website for release by the academic department, definition and implementation of the metadata schema for the electronic student file, further development of the communication between TISS/Alfresco/signature service, upload of individual certificates for signature to Alfresco.
GUT DMS
Delay release due to lack of memory (fixed) and feedback from GUT, Alfresco update and memory expansion, adaptation of DMS implementation and metadata system in cooperation with GUT FABL, introduction of confidentiality levels, SAP API PSP elements, full user integration ( E080 - upTUdate, AD), improvement of rights and role with corresponding folder structure.
TOKU - Case management (FAW/ Boku) - basic framework
Search, reminder (reminder for contract expiration or for completion of files), test, build own library (security backup if no Alfresco support), extract usable parts of TOKU project, create first mockups for FTS
Internal events / TU events
Code transfer of the PE department into the general framework TU-Events started. First event carried out together with "Energy and Environment". Revise roles and rights system for flexibility.
Feedback sheet on exit - onhold
Status "Completed" changed to "Needs-Clarification". Implementation basically implemented as per requirement. Turns out there is an SAP report that currently exists for (manual) emailing by HR admin.
TISS Redesign
Accessibility and legal requirements for websites implemented. Framework (menu, login, etc.) adapted for accessibility.
AHESN next
Implementation sending interface for info and LVA resource.
Locking system new
In consultation with PKE, identify, reprogram and replace individual interfaces.
Appeals process
No processing in Q4 2020.
Automated SAP invoices
Research how invoice data can be collected and exchanged between TISS and SAP.
Workflow engine - tender workflow
Refactoring of workflows to support release process in APS, reordering of workflow (vice/rector/dean after review by PA), create repetition of tenders in TISS.
Plagiarism software
New project
OTTA 2 - onhold
TUWEL grade transfer without CSV, TUWEL course creation directly from TISS
Mobility Services (+ Erasmus without Papers)
Start of integration of Incomings in study application portal, requirements survey for Mobility contracts, familiarization with EDUgain incl. registration, first considerations for the implementation of the Online Learning Agreement, rough concept for the implementation of the connection to the EWP+ network.
TU data interfaces - master data reconciliation - SAP - onhold
Was on-hold due to resources
Accounting tool research centers - onhold
Department was on hold. Requirements are collected from the department.
PDB Plus - Further development
Project editing improved, DWH interfaces updated (project status in progress in PDB reconciled with insight reports), question catalog administration and transfer of information question catalog to DWH, info emails and designations improved, automated workflow improved, project evaluation additional query implemented
Publications (replacement of ResposiTUm and publication database)
Survey of functional requirements regarding "Publications", e.g. validation process, define metadata for additional publication types. Further development of ReposiTUm (follow-up work on go-live)
Data Management Plan (Dmap)
Development of prototype based on template from Mr. Oblasser: Interface is ready and functional, overview page of all entries, adjustments to API (person and project) in TISS, license selection started. Integration TU Graz started successfully. TU Graz has access and starts with adjustments (API, GUI).
RIS Synergy
Development of interface definition based on metadata process. Writing of use cases and user stories per topic working group (TAG). On-boarding of new employee with beginning of October, who will help to shape the implementation of the interfaces.
Report additional resources Research
- - Dmap: Prototyping
- - Project editing has been improved
- - Improved representation of progress and status
- - Documentation improved
- - Interaction DWH - PDB was improved
Covid 19 preventive measures - Corona access
Set up TU access system using QR code: TISS own QR code scanner in soft release, serial appointments for access registration, tutors are treated as MA for access, optimization of student access, portal for managing own accesses
Contact tracing: display of each access of students, staff, guests; seat registration for centrally and locally managed teaching rooms, contacts can be traced over different days (xls with various attendance indicators, integration of library in contact tracing, conversion of LV reactivation in 2 stages)
In the second quarter of 2020 the following tasks were processed.
Overview Operation
- Takeover of overall responsibility for TUcard from PK, including management of new app requirements, card encoding and printer software
- Open Shift 4
- Official signature
Fast Lane
- Short URLs
- DSDM Transfer from Alfresco Share to Alfresco ADF
- Automatic deactivation of TUcards when DV is terminated
- Library: new user status for doctoral students
- Academic Department: Reason for Leave of Absence Covid-19
- BUH projects: Change of legal basis on §27, allocation of powers of attorney by rector, change from cost center to collector, adjustments of workflows
- Authentication of external users for Colab
- Supplement Q2: Institute may not change §28 allocations in personnel cost allocation
Distance learning Emergency measures
- Resetting presence room reservations
- Excel import of emergency room reservations
- Approval workflow for office and auditorium access
- Integration of streaming appointments in LVA calendar
- Display of online appointments
- Restoring appointments for Anna Füßl and schedule coordinator
- Deletion of examination dates
- New creation process for exam dates
- Display and export of access authorizations (GUT, Füßl, MA)
- access authorizations on cohort basis - scientific staff (Excel Import)
- Input mask for cohort classification of general personnel
- Cohort management in TISS
- Implementation of special accesses
- LectureTube Integration TISS teaching
- New implementation of the LVA reactivation
- Pass for students (Integration LVA Admin and Excel Import for theses)
- Deconstruction of the implementations
Great cooperation with the colleagues from ABT Center for Strategic Teaching Development and FAB Teaching and Learning Technologies!
TISS Tasks - progress in Q2/2020
TU Data Interfaces - Master Data Synchronization - SAP
Existing interfaces to PDB and personnel cost allocation were replaced by new ones; transfer of employment dimensions; transfer of tariff types (KV data), implementation of difference reconciliation, TISS ID and OID are now transferred to SAP, email reconciliation was improved.
Admission procedure and suitability checks
Module Information for Applicants, Module Admission to Master's Programme for existing students, Improvement of procedure overview for applicants, Online counselling
PDB Plus: Project creation - redesigning the process
Application approval - implementation/troubleshooting of requirements, administration of donors/funding bodies, cleaning up the data structure, improvement/unification of user interface, implementation of interfaces to DWH, presentation of Red Phase to stakeholders and subsequent execution of acceptance tests, preparation of documentation
Repository (Migration ResposiTum and publication database)
Decision to go live Replacement of the existing ReposiTum on 1 July. The goal is to offer the existing functionalities (minimum requirements) and implementation of the Style-Guide Frontend of the TU Wien as well. The replacement of the publication database will then be based on this
Interface teaching costs TISS/DWH
Implementation was not started until the beginning of June due to the availability of resources. The task has been transferred to another person within CSD with the aim to transfer the sum of the planned costs for teaching per institute or faculty to DWH by the end of June 2020.
Data Management Plan (Dmap)
The requirements were collected and divided into 2 steps. In the first step the minimum requirements are created based on an analysis of the prototype, possible further developments are documented for possible step 2. Requirements elicitation and start of implementation.
RIS Synergy
Start-up phase of the project, establishment of project structures, first requirements surveys and process analyses. Support with structures concerning TISS.
Mentoring LVAs
Integration of the registration for mentoring and other introductory FVA as a module of the admission procedure or study VOR phase, export of registration lists, export and review of letters of motivation.
Web services Data network
Conversion of student number assignment, conversion of data transfer TU -> GT, adjustments for initial admission and continued registration
Introduction Official signature
Creation of the signature service, figurative mark and certificate available, definition of the documents to be signed
Appointment with the study department (time slot)
Administration of counter PCs, call of waiting persons by the study department, display for call monitors, adjustments in the UI of the applicants
GUT DMS - Lease contracts
Design and implementation of a metadata and folder structure. Implementation of additional features like "Inbox" - non-metadata documents are displayed on a personal start page and can be easily edited, display of role-specific UI elements, solution finding regarding authorization and authentication
Workflow Engine - tendering workflow
Repeated tendering in workflow (e.g. internal/external), PDF exports for tenders
Broadcasts NEW
Bug fixes, new filter options. Acceleration of search queries.
Appointment process
On-hold due to pandemic efforts (distance learning, access restrictions)
Refactoring LVA Administration
On-hold due to pandemic efforts (distance learning, access restrictions)
Rails 5 Upgrade
Adaptation of all controllers and tests to Rails 5 while maintaining compatibility to Rails 4
Integration Online Payment - COMPLETED
Alignment and consolidation of the current technical infrastructure with Six-Payments.
Creation of a TU-wide conference (payment) system is to be outsourced to a separate project (TUpay Workflow).
Automated LectureTube data synchronization
Search for lecture halls with LectureTube equipment in TISS Room Booking.
Booking of LectureTube Recordings in LVA Administration.
Distance appointments (livestream / recording) with and without attendance
Learning rooms
Automatic reservation of learning rooms and clear display of currently available learning rooms.
Mobility Services (+ Erasmus Without Papers)
On-hold due to pandemic efforts (distance learning, access restrictions)
Authentication
Caching of user data, data exchange with the new identity provider established
Internal events
The code base and user interfaces for multi-user operation, including the roles and rights system, are active and in operation.
Room data - Replacement Access database
Internal test runs.
Feedback form on leaving
Implementation implemented according to requirements.
TISS redesign
Analysis of the structure of TISS pages, forms, etc. (basic structure defined)
Graphical creation of the first widgets, feedback rounds. Test system set up.
In the second quarter of 2020 the following tasks were processed.
Overview Operation
- Takeover of overall responsibility for TUcard from PK, including management of new app requirements, card encoding and printer software
- Open Shift 4
- Official signature
Fast Lane
- Short URLs
- DSDM Transfer from Alfresco Share to Alfresco ADF
- Automatic deactivation of TUcards when DV is terminated
- Library: new user status for doctoral students
- Academic Department: Reason for Leave of Absence Covid-19
- BUH projects: Change of legal basis on §27, allocation of powers of attorney by rector, change from cost center to collector, adjustments of workflows
- Authentication of external users for Colab
- Supplement Q2: Institute may not change §28 allocations in personnel cost allocation
Distance learning Emergency measures
- Resetting presence room reservations
- Excel import of emergency room reservations
- Approval workflow for office and auditorium access
- Integration of streaming appointments in LVA calendar
- Display of online appointments
- Restoring appointments for Anna Füßl and schedule coordinator
- Deletion of examination dates
- New creation process for exam dates
- Display and export of access authorizations (GUT, Füßl, MA)
- access authorizations on cohort basis - scientific staff (Excel Import)
- Input mask for cohort classification of general personnel
- Cohort management in TISS
- Implementation of special accesses
- LectureTube Integration TISS teaching
- New implementation of the LVA reactivation
- Pass for students (Integration LVA Admin and Excel Import for theses)
- Deconstruction of the implementations
Great cooperation with the colleagues from ABT Center for Strategic Teaching Development and FAB Teaching and Learning Technologies!
TISS Tasks - progress in Q2/2020
TU Data Interfaces - Master Data Synchronization - SAP
Existing interfaces to PDB and personnel cost allocation were replaced by new ones; transfer of employment dimensions; transfer of tariff types (KV data), implementation of difference reconciliation, TISS ID and OID are now transferred to SAP, email reconciliation was improved.
Admission procedure and suitability checks
Module Information for Applicants, Module Admission to Master's Programme for existing students, Improvement of procedure overview for applicants, Online counselling
PDB Plus: Project creation - redesigning the process
Application approval - implementation/troubleshooting of requirements, administration of donors/funding bodies, cleaning up the data structure, improvement/unification of user interface, implementation of interfaces to DWH, presentation of Red Phase to stakeholders and subsequent execution of acceptance tests, preparation of documentation
Repository (Migration ResposiTum and publication database)
Decision to go live Replacement of the existing ReposiTum on 1 July. The goal is to offer the existing functionalities (minimum requirements) and implementation of the Style-Guide Frontend of the TU Wien as well. The replacement of the publication database will then be based on this
Interface teaching costs TISS/DWH
Implementation was not started until the beginning of June due to the availability of resources. The task has been transferred to another person within CSD with the aim to transfer the sum of the planned costs for teaching per institute or faculty to DWH by the end of June 2020.
Data Management Plan (Dmap)
The requirements were collected and divided into 2 steps. In the first step the minimum requirements are created based on an analysis of the prototype, possible further developments are documented for possible step 2. Requirements elicitation and start of implementation.
RIS Synergy
Start-up phase of the project, establishment of project structures, first requirements surveys and process analyses. Support with structures concerning TISS.
Mentoring LVAs
Integration of the registration for mentoring and other introductory FVA as a module of the admission procedure or study VOR phase, export of registration lists, export and review of letters of motivation.
Web services Data network
Conversion of student number assignment, conversion of data transfer TU -> GT, adjustments for initial admission and continued registration
Introduction Official signature
Creation of the signature service, figurative mark and certificate available, definition of the documents to be signed
Appointment with the study department (time slot)
Administration of counter PCs, call of waiting persons by the study department, display for call monitors, adjustments in the UI of the applicants
GUT DMS - Lease contracts
Design and implementation of a metadata and folder structure. Implementation of additional features like "Inbox" - non-metadata documents are displayed on a personal start page and can be easily edited, display of role-specific UI elements, solution finding regarding authorization and authentication
Workflow Engine - tendering workflow
Repeated tendering in workflow (e.g. internal/external), PDF exports for tenders
Broadcasts NEW
Bug fixes, new filter options. Acceleration of search queries.
Appointment process
On-hold due to pandemic efforts (distance learning, access restrictions)
Refactoring LVA Administration
On-hold due to pandemic efforts (distance learning, access restrictions)
Rails 5 Upgrade
Adaptation of all controllers and tests to Rails 5 while maintaining compatibility to Rails 4
Integration Online Payment - COMPLETED
Alignment and consolidation of the current technical infrastructure with Six-Payments.
Creation of a TU-wide conference (payment) system is to be outsourced to a separate project (TUpay Workflow).
Automated LectureTube data synchronization
Search for lecture halls with LectureTube equipment in TISS Room Booking.
Booking of LectureTube Recordings in LVA Administration.
Distance appointments (livestream / recording) with and without attendance
Learning rooms
Automatic reservation of learning rooms and clear display of currently available learning rooms.
Mobility Services (+ Erasmus Without Papers)
On-hold due to pandemic efforts (distance learning, access restrictions)
Authentication
Caching of user data, data exchange with the new identity provider established
Internal events
The code base and user interfaces for multi-user operation, including the roles and rights system, are active and in operation.
Room data - Replacement Access database
Internal test runs.
Feedback form on leaving
Implementation implemented according to requirements.
TISS redesign
Analysis of the structure of TISS pages, forms, etc. (basic structure defined)
Graphical creation of the first widgets, feedback rounds. Test system set up.
In the first quarter of 2020 the following tasks were processed.
Overview Operation
Authentication new
Relocation of Redmine and git
Open Shift 4
Fast Lane
DSDM Transfer from Alfresco Share to Alfresco ADF
TISS redesign
Library thesis interface (search via supervisor / title)
Library Abstract is searched for non-displayable characters
LVA requirements
Automated notifications for SAP Planning & Payroll
TISS Tasks - progress in Q1/2020
PDB Plus - Further development PDB
Application approval - implementation of the requirements, administration of donors/funders, cleaning up the data structure, improvement/unification of the user interface (presentation of the project progress), list of questions, conflict of interest, administration of funding bodies
Repository (Migration ResposiTUm and publication database)
Start of migration ReposiTUm, publication database and verification with DWH, implementation of submit process and associated validation. Definition Style-Guide Frontend started by external company. Additional resources were assigned to the project.
Data Management Plan (Dmap)
The requirements were collected and divided into 2 steps. In the first step the minimum requirements are created based on an analysis of the prototype, possible further developments are documented for possible step 2.
Test evaluation
Result display for administrators, deans of studies, examiners, testingAdmission procedure and aptitude tests
Improvement of the view for administrators and study applicants
Appointment with the study department (time slot)
Scheduling for first-time enrollers: View for the study department, call monitors, adjustments in the UI of the applicants, scheduling for incoming students, completion and testing of the implementation
UHStat-1
Adaptation of forms in TISS (for applicants and Mobility Services); adaptation of internal TISS processes
Web services Data network
Connection of the BRZ interfaces, development of changes for general university entrance qualifications
GUT DMS - Lease contracts
Code improvements and adaptations (ongoing development of the ADF by Alfresco). There is a production instance that also supports the development cycle (version control, rolling out new versions, etc.). A first alpha version can be viewed.
Workflow Engine - tendering workflow
Adjustment and conversion of the workflow of general personnel, support of the release process in AlfrescoProcess Services (APS), obtaining collective agreement data from SAP, release workflow general personnel.
Releases NEW
Bug fixes, new filter options
Appointment process
Invitation of guest accounts by deaneries, consideration of duplicated advertisements in eRecruiter.
Refactoring LVA Administration
Announcement workflow: Remove superfluous hackles
Rails 5 Upgrade
Adaptation of all controllers and tests to Rails 5 while maintaining compatibility with Rails 4
Integration Online Payment
Establishing the processes for monthly billing e-payment in SAP. Technical and organizational cooperation with Six-Payment improved
automated LectureTube data synchronization
Initial discussion with the Teaching Support Center, whereby a first sub-project was defined: automated metadata synchronization with the TSC's OpencastStreaming Service.
Learning rooms
Requirements elicitation and start of implementation
Barrier-free paths
A revised prototype was created and can be viewed on a test server. The integration in TISS also includes a graphical/textual description of the barrier-free paths.
Library Cloakroom Box
Bug fixes, customization of the user interface. Technical improvements: transition to full operation.
Locking system
Bug fixes, adjustments in the user interface. Technical improvements. Transition to full operation.
Internal events
Customize the code base and user interfaces for multi-user operation, including roles and rights system. Creating a simple yet powerful filter function for selecting people at the TU (based on research interests, employment and organizational affiliations).
Room data - Replacement Access database
Identify the requirements of the various stakeholders. Set up the necessary technical infrastructure for integration into TISS. Automatic import from the current GUT-Access database.
Third gender
Extension of the recording of the binary gender by "divers", as well as the collection of a binary "salutation" for students, student employees of teaching, lecturers and examination commissioners