Overview of operation
- Prepare for high-availability database (from TU.it)
Fast Lane
- TUnet contact in address book
- Organisational chart - display for all employees
- Display new curriculum 2 months in advance
SÜLT direct import
Data is currently transferred via CSV files – the aim is to transfer the data directly into SAP.
Progress: detailed concept creation, test transfer, interfaces, documentation of changes in TISS (incl. processes), test and acceptance by service unit, refactoring LKL, adaptation of lists, implementation.
NEW mailings
Revision of the system for mass mailings - includes modifications to list mails and aims to restrict unproductive e-mail dispatch. It should be possible to create lists of recipients automatically – less manual work
Progress: completion of definition of address groups, testing, documentation, training
Organisation NEW
Inclusion of lecturers and tutors in SAP
Progress: any adjustments in pilot operation, interface modifications, preparation for switchover at the beginning of 2019
TUcard
Logical allocation of TUcard responsibilities. The first step is to allocate student cards to the academic department.
Progress: introduction of new "External" card type, end date for additional employees
Data protection compliance
The individual TISS modules must be checked for compliance with data protection laws and for the necessary preparations for the General Data Protection Regulation of 2018
Progress: ongoing quality assurance of the functionality for the request for information. Analysis of the TISS modules regarding deletion or storage periods.
PDB Plus - PDB development
Extension of PDB functionalities. Implementation of the requirements from the subject memory of the VR research test group
Progress: project creation process 'New' (implementation of pure research funding/research cooperation and contract research – incl. project proposal and resource approval); data import
Reference process
TISS is to electronically map and support the reference process. In coordination with the Department of University Development, Quality Management and the Dean's Office for Architecture and Spatial Planning, three features have been identified as being necessary for implementation in TISS: (1) Online application, (2) Online assessment, (3) Reporting on progress of the reference process.
Progress: opt for a mixed solution: applications via eRecruiter, mapping of the reference process in TISS, coordination with various Deans' Offices
Refactoring LVA administration
Revision of the code in LVA administration to increase performance and maintainability. Bug fixes and new functions are currently unnecessarily difficult to implement.
Progress: separation of data structures, transfer of logic to back-end, customisation of views
LVA evaluation 2.0
Review of the LVA evaluation according to the working group's findings
Progress: detailed requirements analysis, basic version evaluation form, LVA-specific evaluation time window, data export, ongoing coordination of prototypes
GUT-DMS
The Buildings and Technology Department (GUT) is to use the document management system (DMS) to begin with for the administration of internal documents, such as project documents for construction projects, rental invoices, etc. Alfresco Enterprise is used as the product. Document storage is standardised, which enables more efficient filing and searching.
Progress: check requirements for feasibility, presentation of new storage concept by GUT
Research portfolio
In 2015, the TISS research portfolio was implemented as a successor and extension of the TISS performance database. The implementation had to be done for various reasons, which in many places meant compromises regarding planned functionalities. The production system still contains a number of errors in various places or incomplete elements that need to be purged (facelift)
Progress: major troubleshooting and facelift completed, e.g. uploading of files, standard user interface identifiers, personal profile presentation and research unit profile revised, addition to keyword catalogue more clearly structured
Postgraduate studies
Postgraduate studies is a new course type that is available for enrolment in 2018W. TISS is to be prepared to support this course type.
Progress: preparations for postgraduate studies: creation of study metrics, admission to study, entry of curricula. Test all parts of TISS concerned
Degree ++
Improvements and additional features to better support the Dean's Offices' workflow.
Progress: improved schedule overview for students
Publication database
Implementation and design of a new publication database in TISS. Integration of open source software into TU Wien's IT systems
Progress: introduction to various topics (software, ORCID, Ringgold, Open Access)
On-boarding
The on-boarding task is currently a collection pool of requirements, for a standard admissions process and information needed for the new employee's admission and start of employment (GUT, Pers Admin, etc.). The OU - internal administration should also be facilitated for existing employees (briefings, PSA, key, etc.). An administration page is planned at OU level (Dept. Inst. FAB, FOB, etc.) where this information can be maintained. The page should include mechanisms with auto-notification (new employee needs PSA)
Progress: requirements analysis, welcome e-mail – final agreement still necessary, design and implementation
Workflow engine - advertisement workflow
An electronic advertisement workflow is to be mapped in TISS, which supports the search for and replacement of personnel. Starts as required with a new employee and ends when the advertisement is published in the bulletin or in specific media for target groups. Audit of financial coverage is taken into account. There is currently a large number of forms with overlapping content, which needs to be avoided. Workflows are defined in TISS using activity, screens and UI. Interfaces to eRecruiter and HR planning tool are implemented.
Progress: initial consultation with Department of Finance and VR Personnel, design of possible workflow, development of interface and translation module
Display of absences in the Outlook calendar
Absences defined in SAP in advance by the HR department should be displayed in the Outlook calendar.
Progress: requirements analysis, analysis of technical options for implementation, clarification of the legal basis.